Cookie Policy

This Cookie Policy explains what cookies are and how we use them. You should read this policy to understand what cookies are, how we use them, the types of cookies we use i.e, the information we collect using cookies and how that information is used and how to control the cookie preferences. For further information on how we use, store and keep your personal data secure, see our Privacy Policy.

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Learn more about who we are, how you can contact us and how we process personal data in our Privacy Policy.
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Ernest Gordon Recruitment Limited (‘the Company’)Matthew Tarr01173 290 100 or info@ernestgordon.comDate: 23/5/2018The Company is a recruitment business which provides work-finding services to its clients and work-seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with this privacy statement. At all times we will comply with current data protection laws. Contents1.       Collection and use of personal dataa.       Purpose of processing and legal basisb.       Legitimate interestc.       Statutory/contractual requirementd.       Recipients of data2.       Information to be provided when data is not collected directly from the data subjecta.       Categories of datab.       Sources of data3.       Overseas transfers4.       Data retention5.       Your rights6.       Automated decision making7.       Cookies8.       Login files9.       Links to external sites10.   Sale of the business11.   Data security12.   Changes to this privacy statement13.   Complaints or queries 1.         Collection and use of personal data a.       Purpose of processing and legal basis The Company will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.If you have opted-in we may also send you marketing information and news via email/ text.  You can opt-out from receiving these at any time by clicking “unsubscribe” when you receive these communications from us.In some cases we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.We must have a legal basis to process your personal data. The legal bases we rely upon to offer our work-finding services to you are:·                     Your consent·                     Where we have a legitimate interest·                     To comply with a legal obligation that we have·                     To fulfil a contractual obligation that we have with you b.      Legitimate interest  This is where the Company has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us.  Where the Company has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:·         Managing our database and keeping work-seeker records and contacts with clients or companies in a relevant industry up to date;·         Providing work-finding services to you and our clients;·         Contacting you to seek your consent where we need it;·         Giving you information about similar products or services that you have used from us recently; c.       Statutory/contractual requirement The Company has certain legal and contractual requirements to collect personal data (e.g. to comply with the Conduct of Employment Agencies and Employment Businesses Regulations 2003, immigration and tax legislation, and in some circumstances safeguarding requirements.)  Our clients may also require this personal data, and/or we may need your data to enter into a contract with you. If you do not give us personal data we need to collect we may not be able to continue to provide work-finding services to you. d.      Recipient/s of data The Company will process your personal data and/or sensitive personal data with the following recipients:·         Clients (whom we may introduce or supply you to)·         Former employers whom we may seek references from·         Payroll service providers who manage payroll on our behalf or other payment intermediaries whom we may introduce you to·         Other recruitment agencies in the supply chain·         The Recruitment and Employment Confederation (and any other trade body that you are a member of who may have access to your candidates’ data)·         Any third parties who carry out audits to ensure that you run your business correctly·         Any umbrella companies which the candidate requests to work with·         Insurers – Hiscox, Stackhouse Poland Limited·         Legal advisers·         IT and CRM providers – Bullhorn International, Breadbean, Pure 360·         Any public information sources and third-party organisations that you may use to carry out suitability checks on work-seekers e.g. Companies House, the Disclosure and Barring Service (DBS), National College for Teaching and Leadership (NCTL), Nursing and Midwifery Council (NMC), General Medical Council (GMC), DVLA, credit reference agencies·         Government, law enforcement agencies and other regulators e.g the Police, Home Office, HMRC, Employment Agencies Standards Inspectorate (EASI), Local Authority Designated Officers (LADOs), GLAA,·         Trade unions;·         Any other organisations an individual asks you to share their data with.2.    Information to be provided when data collected not from the data subjectCategories of data: The Company has collected the following personal data on you:Personal data:·                     Name, address, mobile no., email·                     National insurance no.·                     Nationality (through right to work check)·                     Financial details·                     Education and employment details·                     CV details·                     Reference details·                     Lifestyle and social circumstancesSensitive personal data:·                     Health information including whether you have a disability·                     Criminal conviction Source of the personal data: The Company sourced your personal data/sensitive personal data:·                    From Total Jobs, Jobsite, CV-Library, Reed, Indeed jobs boards, LinkedIn·                    A former employer·                    A referee whose details you previously provided to us·                    Software provides who we use to support our services including, GEMs, Bullhorn International, Broadbean.·                    Cookies listed in section 6. Creditsafe, Marketscan, EmailmoversThis information came from a publicly accessible source.3.    Overseas Transfers The Company may transfer the information you provide to us to countries outside the European Economic Area (‘EEA’) for the purposes of providing you with work-finding services. We will take steps to ensure adequate protections are in place to ensure the security of your information. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein. 4.    Data retention The Company will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time. For example, the Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation. This is currently 3 to 6 years.Where the Company has obtained your consent to process your personal/[and] sensitive personal data, we will do so in line with our retention policy a copy can be seen below. Upon expiry of that period the Company will seek further consent from you. Where consent is not granted the Company will cease to process your personal data/[and] sensitive personal data.Work-seeker records – including application form/CV, ID checks, terms of engagement (see also below), details of assignments, opt-out notices and interview notes.Hirer records including client details, emails, terms of business (see below), assignment/vacancy details – 1 year (we aim to send out an email once a month to ensure the details that we hold are kept up to date and to ensure the point of contact has knowledge that we hold this data and options as to whether they still wish to be contacted or an opportunity to opt out)Terms of engagement with temporary worker and terms of business with clients – 6 years in order to deal with any civil action in the form of contractual claim (Limitation Act 1980). Please note that 6 years is not a minimum legal requirement but is the time period in which a contractual claim can be made.Working time records – • 48 hour opt out notice • Annual leave records – 2 years from the time they were createdReferences – The Conduct Regulations require references to be kept for 1 year following the introduction or supply of a work seeker to a client.Records held relating to right to work in the UK – 2 years after employment or engagement has ended – must not be alterable.VAT – 6 yearsCompany accounts – 6 yearsPayroll information and CIS records – 3 years from the end of the tax year 5.    Your rightsPlease be aware that you have the following data protection rights:·      The right to be informed about the personal data the Company processes on you;·      The right of access to the personal data the Company processes on you;·      The right to rectification of your personal data;·      The right to erasure of your personal data in certain circumstances;·      The right to restrict processing of your personal data;·      The right to data portability in certain circumstances;·      The right to object to the processing of your personal data that was based on a public or legitimate interest;·      The right not to be subjected to automated decision making and profiling; and·      The right to withdraw consent at any time.Where you have consented to the Company processing your personal data/[and]sensitive personal data you have the right to withdraw that consent at any time by contacting Matthew Tarr (Director) on info@ernestgordon.com or 01173 290 100. Please note that if you withdraw your consent to further processing that does not affect any processing done prior to the withdrawal of that consent, or which is done according to another legal basis.There may be circumstances where the Company will still need to process your data for legal or official reasons. Where this is the case, we will tell you and we will restrict the data to only what is necessary for those specific reasons.If you believe that any of your data that the Company processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary. You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.   6.    Cookies  We may obtain data about you from cookies.  These are are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Cookies also enable us to deliver more personalised content.The table below explains the cookies we use and why.Squarespace uses some necessary cookies because they allow visitors to navigate and use key features on your site. These cookies vary from site to site depending on the features it uses. For example, Functional and Required Cookies help these features work:Cookie Name  –  Duration  –  PurposeCrumb  –  Session   –   Prevents cross-site request forgery (CSRF). CSRF is an attack vector that tricks a browser into taking unwanted action in an application when someone’s logged in.RecentRedirect  –  30 minutes  –  Prevents redirect loops if a site has custom URL redirects. Redirect loops are bad for SEO.CART   – 2 weeks –   Shows when a visitor adds a product to their carthasCart  –  2 weeks  –  Tells Squarespace that the visitor has a cartSiteUserInfo  –  3 years  –  Identifies a visitor who logs into a customer accountSiteUserSecureAuthToken  –  3 years –   Authenticates a visitor who logs into a customer accountCommerce-checkout-state  –  Session  –  Stores state of checkout while the visitor is completing their order in PayPalsquarespace-popup-overlay  –  Persistent  –  Prevents the Promotional Pop-Up from displaying if a visitor dismisses itsquarespace-announcement-bar  –  Persistent  –  Prevents the Announcement Bar from displaying if a visitor dismisses itAnalytics and Performance CookiesWe use Analytics and Performance cookies to collect information on your behalf about how visitors interact with your site. Storing these cookies is how we populate the data you find in Squarespace Analytics, such as traffic sources, unique visitors, and cart abandonment.Cookie Name  –  Duration  –  Purposess_cid   –   2 years   –   Identifies unique visitors and tracks a visitor’s sessions on a sitess_cvr   –   2 years   –   Identifies unique visitors and tracks a visitor’s sessions on a sitess_cvisit   –   30 minutes   –   Identifies unique visitors and tracks a visitor’s sessions on a sitess_cvt   –   30 minutes   –   Identifies unique visitors and tracks a visitor’s sessions on a sitess_cpvisit   –   2 years   –   Identifies unique visitors and tracks a visitor’s sessions on a sitess_cookieAllowed   –   30 days   –   Remembers if a visitor agreed to placing Analytics cookies on their browser if a site is restricting the placement of cookiesMost web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.aboutcookies.org or www.allaboutcookies.org. Please note that in a few cases some of our website features may not function if you remove cookies from your browser.Third-party cookiesOur websites will set several types of third-party cookie, and we do not control the operation of any of them. The third-party cookies which may be set include:Google Analytics – we use Google Analytics to collect data about website usage. This data does not include personally identifiable information. You can view the Google Privacy Policy here: www.google.com/policies/privacy/.AddThis – the AddThis cookie is used when you use the ShareThis service on our website to share a link with LinkedIn, Facebook, Twitter, etc. You can read the AddThis Privacy Policy here: http://www.addthis.com/privacy/privacy-policy.Google Remarketing – we use Google’s Remarketing cookie to market products and services we think may be of interest to you. You may see our adverts on Google’s Display Advertising Network of partner websites and Google’s own search results pages. We aim to carefully select the products and services we remarket to you, and do so based on the pages you have visited on our website. To opt out of Google Remarketing, set your Google Ad Settings.You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site.Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, please refer to our Cookie policy. Please note that in a few cases some of our website features may not function if you remove cookies from your browser. 7.       Log FilesWe use IP addresses to analyse trends, administer the site, track users’ movements, and to gather broad demographic information for aggregate use.  IP addresses are not linked to personally identifiable information. 8.       Links to external websitesThe Company’s website may contains links to other external websites. Please be aware that the Company is not responsible for the privacy practices of such other sites.  When you leave our site we encourage you to read the privacy statements of each and every website that collects personally identifiable information.  This privacy statement applies solely to information collected by the Company’s website.  9.       Sale of business If the Company’s business is sold or integrated with another business your details may be disclosed to our advisers and any prospective purchasers and their advisers and will be passed on to the new owners of the business. 10.   Data SecurityThe Company takes every precaution to protect our users’ information.We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.Only employees who need the information to perform a specific job (for example, consultants, our accounts clerk or a marketing assistant) are granted access to your information.The Company uses all reasonable efforts to safeguard your personal information. However, you should be aware that the use of email/ the Internet is not entirely secure and for this reason the Company cannot guarantee the security or integrity of any personal information which is transferred from you or to you via email/ the Internet.If you share a device with others we recommend that you do not select the “remember my details” function when that option is offered.If you have any questions about the security at our website, you can email info@ernestgordon.com. 11.Changes to this privacy statementWe will update this privacy statement from time to time.  We will post any changes on the statement with revision dates.  If we make any material changes, we will notify you. 12.Complaints or queriesIf you wish to complain about this privacy notice or any of the procedures set out in it please contact: Matthew Tarr on info@ernestgordon.com or 01173 290 100.You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.